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Perhaps one of the most cliché phrases in the history of all tech-related topics is “technology is advancing every day.” You already know this, but while you’re fiddling with your devices and enjoying the marvelous amounts of power in your hands, it still seems that you are missing out on some awesome method of keeping your team productive. Despite all of the software you use to help you keep things going for one more day, you still have to make decisions about how to put that arsenal to good use.
At the end of the day, there are older pieces of technology ubiquitous in our lives (such as email) that we can replace with newer applications (like Zoom’s cloud video meeting platform, just saying). Email in particular has been both a powerful convenience and a powerful time-waster. Its presence in our lives has virtually shut our eyes and ears whenever we are told of any other possibility for collaboration.
But email is not the only type of communication that can lead to less-than-optimal collaboration in some cases. There are many bad habits people exhibit when trying to organize themselves that just lead to nowhere.
When you want to quickly establish what your biggest priorities for the month are, you’re tempted to go to your reliable inbox that’s been there for you throughout the years. However, instead of constructing a neat to-do list that helps you and/or your team advance quickly, you end up handling a million little problems. Email is, after all, a horrible way to discuss and collaborate. It often takes 15 emails to sort out what you could have just discussed in a minute face-to-face.
On the other hand, you can simply open up Zoom and start a video meeting. Send out one email to all the contacts you want in the meeting, and discuss all of your goals for the day/week/month. If you record the meeting or jot down the to-do items, you can send out a copy and keep one for yourself. This is a quick way of learning things you probably wouldn’t have found out via email. There’s something about meeting through video that makes people brainstorm more efficiently. Once you leverage that, you’ll realize you can do more with your project than you could have by simply sending out memos.
It’s not the 90s anymore. Making a decision shouldn’t involve sitting at your desk and thinking about what to do next, then sending an email out when you have that “light bulb” moment. When properly managed, it will involve a meeting with senior team members. They might know something you didn’t think of when weighing the decision, and their input might help you make headway more efficiently.
Two heads are better than one, but they’re even better when using Zoom to collaborate. With Zoom, everyone can pitch in ideas that can help get projects done quickly without having to leave their desks. The collective wisdom of the participants can offer you more than you know.
As the one leading the team onward, when you meet with your team, you often stand out among them. The spotlight is on you, and your words ring across the hall more than anyone else’s, whether you like it or not. This isn’t exactly the perfect medium in which to inspire collaboration. You and your team members are all in on this, and each one of you has an interest in making a project work. Unilateral control over each meeting doesn’t help.
However, when you use Zoom, you pass the spotlight on to someone else. Each person gets a full-screen view of the active speaker, meaning that this particular participant has everyone’s undivided attention. Collaborating like a pro requires some level of delegation. You can’t just do everything yourself. If you’re the only one speaking, you’ll be the only one expected to create the environment your team members need to get their jobs done. Including some people or everyone in the action puts pressure on them to make sure that they’re successful in their part of the bargain.
The telephone is so 20th century. Let’s just ditch it once and for all. And in-house meetings? Those have been going on since 6,000 B.C. Do you really want to be the team that uses (literally) ancient technology to meet? We’ve left the iron age. It’s time to move into the collaboration era.
With Zoom, you not only save on fuel, appear greener, and present things unavailable in person. You can share your screen, hand over control of your screen, annotate objects, and enjoy a host of many other awesome features more easily than ever. Zoom is the iPhone of the collaboration world, particularly because of its ease of use. If you tried video collaboration back in the late 90’s and were turned off, it’s time to hop back on. The water’s fine now!
If you’ve got a team overseas, it’s likely just as important as the team you have at your home base. Ignoring remote teams is perhaps one of the most pervasive team management errors that even the most experienced firms make.
Having video meetings allows you to include teams from all around with high-quality video and crisp audio. This way, you can enjoy conversations abroad with people who could certainly benefit from speaking live with whoever is coordinating their work. Just think about how much better this is than receiving a faceless letter in your inbox for the entirety of your collaboration.
When you use Zoom you:
Collaborate more easily,
Save some cash (for everyone),
Bring back the human side of doing business,
Make collaborative decisions,
Establish priorities that include the entire team,
Ditch the 90’s,
Include even the farthest teams from you in your meetings.
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