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Zoom’s Ultimate Mobility Checklist
April 24, 2014 by Zoom

zoom - mobile 2There’s a new trend on the horizon, and chances are you’re already part of it. Are you using Zoom in your car, at home, at a coffee shop, or at the airport? How about all four? With the growing expectation that you’re “always plugged-in,” mobility is now becoming a key aspect of running a business. Thanks to platforms like our video meeting software, you’ll find it much easier to stay mobile without missing out on any of the action.

Zoom is the perfect mobile tool (find out why!). So, we at Zoom would like to give you a comprehensive reminder of everything you should do and have with you when you must present at work without, well, being present at work.

When You’re Home

We get it. Everyone wants to kick back and work in an environment that they find most comfortable. Home really hits the spot. It’s where you can get a cup of joe without any co-workers to hogging the machine. You don’t have a commute, your bathroom’s sitting right there unoccupied, and there’s probably even a pet or two to keep you company while you get on the grind.

But there are some things that might be annoying to other participants once you join a Zoom meeting. For example, lighting can be a bit iffy. If your room’s lights are behind you, other people will see more silhouette than face. Try getting a desk lamp that can point towards you. You don’t want direct light that hurts your eyes. Use an angle that suits you but still lights up your face.

Guess what else is annoying? When the at-home worker has a barking dog or screaming child in the background. Make liberal use of Zoom’s mute button during meetings if you have a lively home.

Also, have a mobile device ready in case your computer starts acting up. The more devices you have at hand, the readier you’ll be when catastrophe hits.

zoom - mobile 3When You’re Driving About

If possible, have your meetings at a quiet location. Don’t go to the corner bar or a heavily-packed Starbucks. If you can’t find a quiet place (New Yorkers can testify to this), then it’s better to use your car as your setting.

We don’t recommend distracted driving. But if your state’s or country’s laws allow the use of mobile devices while driving, and you’re absolutely confident that you’re able to operate your vehicle while speaking to others, we have the tool for you. Put your smartphone on some sort of support, switch Zoom into safe driving mode, and keep your eyes on the road. Just think of it as a phone conversation rather than a video meeting. Have someone record the meeting and send you a copy if there’s any screen sharing involved. Otherwise, it’s just a hands-free phone conversation for you and a video meeting for them.

For Those Special Situations

There’s always that situation that’s completely out of whack. Maybe you’ve approached an area that doesn’t provide strong bandwidth. Perhaps you’re in a busy hospital visiting someone. There’s always that one situation that’s difficult to handle and full of ups and downs. It may be frustrating to try to keep the conversation flowing, but just keep these things in mind:

  • As we suggested earlier, if you must enter an area that’s loud at any point in your Zoom meeting, be polite and mute the microphone every time you finish speaking. Background chatter can make a meeting very annoying, especially with microphones that do not actively block noises from your environment.
  • If you’re in a very poor bandwidth situation, immediately ask someone to record the meeting. You’ll want to see a copy of it when you return to civilization.
  • When you’re confronted with a serious and urgent matter, try to let participants know you are leaving then leave the meeting. Make your announcement brief and don’t distract everyone from the task at hand. In other words, don’t say, “This is crazy! A person collapsed nearby and I think I need to perform CPR on him. I’m not sure, but I think I’ll be back in about 15 minutes.” Instead, try something like, “Something urgent just came up and I have to step out. Be back soon.”

Mobilize With Zoom

As long as you follow these tidbits, you’ll have a platform that you can use on-the-go and encourage others to do the same. Try us now and sign up for a free account today!